Instructor Guide

This guide helps instructors manage their classes, view their schedule, and track attendance.

Accessing My Classes

Navigate to My Classes to see all events and classes you’re assigned to teach.

Your classes are organized into two sections:

Upcoming Sessions - Future sessions that haven’t occurred yet
Past Sessions - Completed or past sessions

Understanding Your Schedule

Each session card shows:

Information	Description
Cohort Name	The group this session belongs to (e.g., “Spring 2024”)
Session Number	Which session in the series (e.g., “Session 2 of 4”)
Date & Time	When the session occurs
Capacity	Enrolled / Maximum (e.g., “8 / 12”)
Status	Scheduled, Completed, or Cancelled

Session Status Indicators

Status	Meaning
Scheduled	Upcoming, will happen as planned
Completed	Session has occurred
Cancelled	Session was cancelled

Viewing Session Details

Click View Details on any session to see:

Full session information
Date, time, and duration
Location details
Roster of registered participants
Attendance records

Managing the Roster

The roster shows everyone registered for a session:

Participant name
Email/contact info
Registration status
Attendance status (once tracked)

Use this to:

See who’s coming to class
Prepare materials for the right number of participants
Contact participants if needed

Tracking Attendance

During or after each session, mark attendance for participants:

Attendance Status Options

Status	Use When
Present	Participant attended
Absent	Participant did not attend
No-Show	Participant was registered but didn’t show up

How to Mark Attendance

Open the session details
Find the roster/attendance section
Select the appropriate status for each participant
Save your changes

The system records when attendance was last updated.

Cohort Attendance Matrix

For multi-session courses, you can view attendance across all sessions at once:

Open the cohort (from the session or cohort list)
Find the Attendance section
View the matrix showing:
- All participants (rows)
- All sessions (columns)
- Attendance status at each intersection

This helps you:

See patterns (who misses frequently)
Identify participants falling behind
Track overall cohort participation

What You Can and Can’t Do

As an Instructor, You Can:

View your assigned sessions and schedule
See who’s registered for your classes
Access participant contact information
Mark and update attendance
View session details and location info

As an Instructor, You Cannot:

Edit event or session details (contact an admin)
Change pricing or capacity
Register or unregister participants
Cancel sessions

If you need to make changes to a session, contact your administrator.

Tips for Instructors

Before Class

Check your roster a day before to know how many are coming
Note any special requirements or prerequisites
Review participant names for personalization

During Class

Mark attendance at the start
Note any no-shows for follow-up
Keep track of early departures if relevant

After Class

Verify attendance records are complete
Update any missed attendance marks
Note any issues for admin follow-up

For Multi-Session Courses

Use the cohort attendance matrix to track progress
Identify participants who miss multiple sessions
Follow up with absent participants between sessions

Common Questions

Q: I’m assigned to teach but don’t see the session in My Classes?

The session may still be in draft status. Contact your administrator to publish it.

Q: Can I see past attendance records?

Yes, past sessions remain visible in the “Past Sessions” section with all attendance data.

Q: A participant says they’re registered but I don’t see them?

Ask them to verify their registration. If confirmed, contact an administrator to check the system.

Q: How do I contact all participants at once?

Use the roster to see contact information. For bulk communication, ask your administrator about notification features.

Q: Can someone else cover my session?

Yes, but an administrator needs to update the session’s instructor assignment. Contact them to make the change.