Managing Your Store
This guide covers how administrators set up and manage the MakerVera store. You’ll need the manage_store permission to access these features.
Product Types
Section titled “Product Types”Your store supports four types of products:
| Type | Description | Example |
|---|---|---|
| Physical | Tangible items, optionally with inventory tracking | T-shirts, stickers, safety glasses |
| Digital | Downloadable or virtual products (also used for gift cards) | Design templates, gift cards |
| Service | Services offered by the makerspace | Tool sharpening, custom engraving |
| Consumable | Items consumed during use, with inventory tracking | Filament spools, resin, wood blanks |
Creating a Product
Section titled “Creating a Product”Navigate to Admin > Store > Products and click Create Product.
Basic Information
Section titled “Basic Information”| Field | Required | Description |
|---|---|---|
| Name | Yes | Product name (up to 100 characters) |
| Description | No | Rich text description (up to 5,000 characters) |
| Category | No | Assign to a product category for filtering |
| Product Type | Yes | Physical, Digital, Service, or Consumable |
| Image | No | Product image URL |
Pricing
Section titled “Pricing”| Field | Description |
|---|---|
| Price | The standard price for this product |
| Member Price | Optional discounted price for members. Leave blank to charge the standard price for everyone |
| Taxable | Whether tax applies to this product. Gift cards are always non-taxable |
Inventory
Section titled “Inventory”| Field | Description |
|---|---|
| Track Inventory | Enable to monitor stock levels |
| Current Stock | Required when tracking is enabled. The system prevents purchases when stock reaches zero |
Product Statuses
Section titled “Product Statuses”Products follow a simple lifecycle:
| Status | Visible to Public | Can Be Purchased |
|---|---|---|
| Draft | No | No |
| Active | Yes | Yes |
| Archived | No | No |
New products start as Draft. Set a product to Active when you’re ready for members to see and purchase it. Archive a product to remove it from the store while keeping it for order history records.
Categories
Section titled “Categories”Categories help members browse your store. Navigate to Admin > Store > Categories to manage them.
- Categories have a name, description, and sort order
- Categories can be nested with a parent category
- The public store shows category tabs for filtering products
Managing Categories
Section titled “Managing Categories”Navigate to Admin > Store > Categories to view all your product categories.
| Action | How |
|---|---|
| Create | Click Add Category, fill in the name and optional fields, then click Save Category |
| Edit | Click a category row in the table to open the edit modal |
| Delete | Click Delete on a category row, then confirm. Products in the deleted category become uncategorized |
| Search | Use the search bar to filter categories by name |
Category Fields
Section titled “Category Fields”| Field | Required | Description |
|---|---|---|
| Name | Yes | Category name (up to 100 characters) |
| Description | No | Brief description of what the category contains (up to 1,000 characters) |
| Parent Category | No | Select an existing category to create a nested hierarchy |
| Sort Order | No | Controls display order — lower numbers appear first (default: 0) |
Example Category Structure
Section titled “Example Category Structure”- Materials — Filament, Resin, Wood
- Safety Equipment — Glasses, Gloves, Ear Protection
- Merchandise — T-shirts, Stickers
Member Pricing
Section titled “Member Pricing”Member pricing lets you offer discounts to logged-in members:
- Set a Member Price on any product to give members a lower price
- Members see both the regular price and their discounted price
- Non-members and guests see only the regular price
Example: Filament Spool
Section titled “Example: Filament Spool”- Regular price: $25.00
- Member price: $20.00
Members save $5.00 per spool. The member price is shown as the primary price when a member is logged in.
Add-on Products
Section titled “Add-on Products”Products can also be configured as membership add-ons — optional extras that members can add to their membership tier.
| Field | Description |
|---|---|
| Available as Add-on | Toggle to make this product available as a membership add-on |
| Billing Model | One-time purchase or recurring (monthly/annual) |
| Max Quantity | Maximum number a single member can purchase (default: 1) |
Add-on products appear on the membership management page for eligible tiers.
Viewing Orders
Section titled “Viewing Orders”When a product is purchased, an order is created automatically. Orders appear in Admin > Store > Orders and include:
- Order number
- Customer name and email
- Items purchased with quantities
- Subtotal, tax, fees, and total
- Payment status
- Refund history (if applicable)
Not Yet Available
Section titled “Not Yet Available”The following features are planned but not yet supported:
- Shopping cart — Currently each purchase is a single-item checkout. Multi-item cart support is coming in a future update.
- Guest checkout — Purchases currently require a logged-in account.
- Product detail pages — The public store shows a product grid. Individual product pages with full descriptions are planned.
- Bulk product import — Products must be created individually through the admin interface.
Next Steps
Section titled “Next Steps”- Gift Cards — Set up gift card products
- Donations — Create donation campaigns
- Overview — Return to the billing overview